10 Best Virtual Assistant Firms to Reclaim Your Time in 2025
Not long ago, a high-performing marketing executive named Sarah found herself buried in emails, chasing down invoices, and scheduling back-to-back meetings—on top of actually doing her job. Her mornings disappeared into admin, her evenings into planning. Burnout wasn’t looming—it was already knocking.
Sound familiar?
Like Sarah, thousands of professionals across the U.S. are facing the same challenge: too much admin, not enough time for real strategy and growth. That’s where modern virtual assistant firms come in—blending global talent, smart tech, and time zone-friendly teams to transform how work gets done.
This guide explores the best virtual assistant firms in 2025, with a special focus on those helping professionals offload administrative burdens, boost productivity, and regain control of their day. Whether you need a personal assistant to manage your calendar or an executive-level partner who understands high-stakes coordination, this list will help you find your match.
For a full breakdown of what virtual assistants can do, check out our complete list of virtual assistant services.
Why Virtual Assistants Are the Secret Weapon of 2025
According to Upwork’s Future Workforce Report, 60% of U.S. businesses now use freelance or remote talent to cover operational roles—and virtual assistants are leading that charge. But not all VA firms are created equal.
The best virtual assistant firms today aren’t just offering to “take a few tasks off your plate”—they’re delivering proactive, highly trained professionals who:
- Understand your business needs
- Speak your language (literally and culturally)
- Use productivity tools and AI to work smarter
- Free up 10–20+ hours of your week
Think of them as force multipliers—not helpers, but partners in time-saving, task-slaying, and life-organizing.
Belay – AI-powered U.S. Assistants for High-Level Support
📍 Atlanta, GA
💼 Executive assistants, bookkeepers, social media managers
💰 Premium packages from $1,500/month
Belay is one of the most established VA firms on the market, known for pairing U.S.-based assistants with CEOs, executives, and entrepreneurs. Their assistants come with solid resumes and years of experience in high-pressure environments. Belay also emphasizes values and character alignment, making them a great fit for nonprofit leaders or purpose-driven businesses.
Boldly – Subscription-Based Executive Assistants for Enterprise Teams
📍 New York, NY
💼 Executive assistants, project managers, marketing professionals
💰 Starts at $2,520/month (40 hours)
If you’re looking for someone who can slide into a high-stakes operation and start contributing immediately, Boldly delivers. Their assistants have deep corporate backgrounds and are often embedded into executive teams for long-term engagements. Think of them as seasoned professionals working remotely—not entry-level support.
Still unsure what kind of assistant you need? Compare roles in our guide: Executive vs Administrative Assistant.
Booth & Partners – Premium Outsourcing with a Focus on High-Performance Teams
📍 Makati, Philippines
💼 Executive assistants, project managers, IT support, sales professionals
💰 From $1,000/month
Since its founding in 2013, Booth & Partners has been empowering companies worldwide with tailored outsourcing solutions. Known for providing high-caliber offshore teams, they specialize in helping businesses find the right people to match their exact needs, whether it’s for executive assistants, project managers, or even specialized roles like IT support or sales professionals. With a focus on high-quality results and cost efficiency, their solutions cater to a broad range of industries, offering a balance between performance and value.
Booth & Partners stands out for its ability to scale operations while maintaining the integrity of its high standards. With a dedicated approach to outsourcing and a large team of skilled professionals, they ensure that each client’s objectives are met with precision and excellence. If you’re looking for a proven partner to help you grow your team and reduce operational costs without sacrificing quality, Booth & Partners should be at the top of your list.
Prialto – Process-Driven VA Teams With Built-In Management
📍 Portland, OR
💼 Sales support, CRM management, admin workflows
💰 From $1,500/month for 55 hours
Prialto offers more than just one VA—they provide a managed service that includes training, workflow design, and ongoing performance monitoring. Their assistants are based offshore but are closely supported by U.S. managers, making them an excellent option for operations-minded leaders who value structure and consistency.
MyOutDesk – Real Estate and Healthcare Virtual Assistants
📍 Sacramento, CA
💼 Real estate admin, marketing, inside sales
💰 Starting at $1,988/month
MyOutDesk has carved out a niche in real estate and healthcare, offering industry-specific assistants who already understand your CRM, terminology, and workflow. Their assistants are offshore, primarily in the Philippines, and trained to integrate seamlessly into existing teams.
Wing Assistant – Unlimited Task Support for Ecommerce and Agencies
📍 San Mateo, CA
💼 Ecommerce operations, admin, content, lead generation
💰 From $699/month (80 Hours)
Wing’s value lies in its task-based model. If you need help with Shopify uploads, lead scraping, or scheduling social content, they’re lightning-fast. It’s a great solution for smaller brands or founders who want continuous support without worrying about hourly rates.
Fancy Hands – Micro Tasks on Demand, Anytime
📍 New York, NY
💼 Calls, reservations, email follow-ups, personal errands
💰 Plans from $1,400/month (Task-based charging starting at $35/task)
Fancy Hands is your go-to if you just need help here and there. Submit a quick task—like calling your dentist or booking flights—and it’s done. While it lacks the consistency of a dedicated VA, it’s perfect for professionals drowning in to-dos but not yet ready for a full-time assistant.
SupportYourApp – Scalable, Efficient Outsourcing with a Focus on Customer Service and Back Office Support
📍 Wilmington, DE
💼 Virtual assistants, customer service outsourcing, data entry, content moderation
💰 From $1,000/month
SupportYourApp specializes in back-office outsourcing, offering services like customer support, data entry, and content moderation. Their adaptable teams excel at scaling to meet client needs, ensuring efficiency and seamless integration. Praised for excellent communication, they’re a reliable choice for businesses looking to streamline operations and grow without losing quality.
Virtudesk – Budget-Friendly Admin for Real Estate and Beyond
📍 Lynnwood, WA
💼 Cold calling, admin, lead management, social media
💰 From $576/month (10 hours per week: Total 40 hours)
Virtudesk keeps costs low and services scalable. Many clients are real estate professionals, but their assistants are trained in a wide range of business functions. Based in the Philippines, they offer a balance between affordability and structured onboarding.
RemoteAces – Bilingual, Tech-Savvy Assistants from Colombia
📍 U.S. HQ + Bogotá, Colombia
💼 Virtual executive, personal, administrative, and legal assistants
💰 Plans start from $920/month (10 hours per week: Total 40 hours)
Professionals looking for next-gen virtual support should keep RemoteAces on their radar. This firm takes a unique approach by combining highly educated, bilingual assistants from Colombia with modern productivity tools and AI. Their team is aligned with U.S. time zones, fluent in both English and Spanish, and trained to manage everything from inbox zero strategies to high-level legal documentation.
What makes them stand out isn’t just their reliability—it’s the integration of tech-forward systems that allow their assistants to work proactively, not reactively. RemoteAces offers the perfect middle ground between U.S. premium services and offshore affordability, without compromising on quality or communication.
Choosing the Right VA Partner: What Professionals Should Consider
Before diving in, here’s how to evaluate which firm fits your needs:
| Priority | Questions to Ask |
|---|---|
| Level of Support | Do you need a dedicated VA or just someone for a few hours a week? |
| Industry Experience | Will the assistant understand your field (e.g., legal, hospitality, tech)? |
| Tech Proficiency | Do they use AI tools, automation platforms, or productivity apps? |
| Language Skills | Need bilingual support or U.S.-native fluency? |
| Timezone Alignment | Will the assistant be available during your peak hours? |
| Scalability | Can you easily add more hours or assistants as your needs grow? |
What to Remember When Choosing a Virtual Assistant Firm
Final Take: It’s Not About Doing More—It’s About Doing Less of What Drains You
At the heart of it, working with a top virtual assistant firm is about more than offloading tasks—it’s about reclaiming your time and focusing on what drives growth.
Whether you’re a solopreneur seeking a few hours of support or a scaling enterprise in need of full-time executive assistance, the firms in this guide represent the most effective and flexible solutions available in 2025. From premium U.S.-based support to cost-efficient global teams, the options today are broader and smarter than ever before.
For professionals seeking the Nearshore Advantage of LATAM human talent, offering time zone alignment and the use of tech-forward, AI-powered productivity tools, firms like RemoteAces deliver an ideal balance of quality and cost. But whichever provider you choose, the right virtual assistant isn’t just a helper; it’s a partner in building a more focused, productive workday.
Contact us today to learn more.
